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FREQUENTLY ASKED QUESTIONS

  • Which types of projects are funded?
    • Artistic or corporate events held by student associations;
    • Colloquiums, seminars, academic competitions, and other college or university projects;
    • Citizen involvement or community development projects.
  • When can I submit my project?

    The Foundation holds a call for submissions twice a year.

    • Fall: October 30
    • Winter: March 15
  • Who can submit a project?
    • An organization
    • A person or a group of people acting independently
  • What must my submission file include to submit it to the Foundation?
    1. Completed Grant Request Form
    2. Project description (issues being addressed, objectives, description of project activities, target audience, student involvement, communication plan, etc.)
    3. Team or organization presentation (names of team members, their role, and their skills and experience)
    4. Budget proposal
    5. Detailed timeline
    6. Summary of team’s experiences and diplomas (and their contribution to the project)
    7. Sponsorship letter from an ASEQ Foundation member student association

    Visit the "Downloads" section for examples.

  • What should I expect when I submit my project?
    1. The Foundation committee will evaluate each project in the weeks following the submission deadline.
    2. You will be informed by someone from the Foundation of the results and the amounts allocated (if applicable).
    3. If your project is selected:
      1. An agreement will be signed between you and the Foundation;
      2. The first cheque will then be sent to you (1/2 of the grant);
      3. You will provide a progress report to the Foundation by the date agreed upon in the agreement;
      4. The second cheque will be sent to you (remaining 1/2 of the grant).
  • Which selection criteria must I comply with?
    • The Foundation’s code of ethics:
      International labour standards as defined by the International Labour Organization (ILO), particularly with regard to freedom of association and the abolition of forced labour and child labour;

      Quebec and Canadian laws on labour standards, investment, and protection of the environment.
    • A realistic budget proposal in terms of the objectives;
    • The Foundation’s requirements for the written presentation.

    The Foundation will also note the following in its evaluation:

    • Student involvement in the project and its expected impact on the student body;
    • The originality of the approach and action plan;
    • The team’s experience in their field and the support garnered in their environment;
    • The integration of measures for achieving sustainable development objectives.
  • How can I steer my project towards a sustainable development objective?
    • Sustainability over time
      Does the project use or produce material and human resources that will be reusable?
    • Public sustainability
      Will all target audience students have access to the project’s activities and benefits?
    • Social and environmental responsibility
      Does the project meet the objectives of social justice, redistribution of wealth, or equity with respect to cultural access and professional opportunities for the students concerned?

      Does the project use methods or activities to limit its environmental footprint, protect the environment, and ensure the environmental stability of its surroundings?
  • What is the maximum amount I can receive for my project?

    Funding varies from one project to another. The Foundation reserves the right to fund a project at a different level from that of the one requested.

    These funding limits allow for a better distribution of collected funds:

    • New project: up to $5,000
    • Recurrent project: up to $3,000*

    *A recurrent project with an explicit innovative aspect compared to previous years may be eligible for a maximum grant of $5,000.